Administrative Site Coordinator

About this Program:

Welcome to WonderKids, an exciting program by the Rural Arts Collaborative designed to help children soar in creativity and emotional resilience! Our summer enrichment camp gives every child the summer camp experience of their dreams, filled with laughter, exploration, and imaginative activities using natural materials. Campers are onsite from 8:30-3:00 each day, with staff working on both sides of that timeframe to prepare and clean up. WonderKids serves kids in grades K-6, Monday through Friday for 5 weeks in July and August. Camp training begins in June.

At WonderKids, kids get to be kids! Our warm and nurturing environment is staffed by caring adults who support emotional growth and foster collaboration among young campers. WonderKids has two main components—an afterschool program during the academic year and a vibrant Summer Enrichment Program in July and August. We would like to find qualified, enthusiastic employees who are seeking year-round employment to work for both Afterschool and Summer programs, and we also want to seize the opportunity to work with energetic, passionate people who are looking for summer employment. 

The Administrative Site Coordinator is the point person for operations of the camp. They collaborate with, delegate to, and lead Behavioral, Health and Safety, and Enrichment Site Coordinators, Counselors, and Jr Counselors to ensure the program runs smoothly and all safety and reporting requirements are met.

This position is part of a cohort of 12 interns working with organizations that support the Northeast Kingdom community.  Funded by the UVM Leahy Institute for Rural Partnerships, free housing for interns will be provided at Sterling College in Craftsbury, VT.  Interns will participate in a week-long community orientation, weekly intern cohort workshops for professional development, networking, and reflection, and a final sharing event. Questions about the cohort? Contact UVM Internship Coordinator kristen.andrews@uvm.edu

Responsibilities:

• Site Management: Oversee logistics, staff and camper schedules, attendance, and data reporting, ensuring optimal site performance.
• Communication: Facilitate effective communication among all stakeholders.
• Schedule Coordination: Ensure the daily schedule aligns with the Camp Rhythm, and lead last-minute adjustments as needed.
• Point of Contact: Act as the main contact for decision-making during daily programming and maintain organized records per the WonderKids Manual.

Duties:

• Staff Supervision: Oversee Coordinators, Counselors, and Jr. Counselors, ensuring adequate staffing to meet safety ratios.
• Registration Management: Organize registration details, allergy information, and accommodation requests in collaboration with the Administrative Manager and Health and Safety Coordinator.
• Delegation: Work with the Behavioral Coordinator, Enrichment Coordinator, and Health and Safety Coordinator to fulfill support requests and schedule activities.
• Food Service Coordination: Collaborate with OSSU food service for timely meal service, safe food storage, and accurate data reporting.
• Emergency Preparedness: Familiarize yourself with the WonderKids Emergency Plan and implement it as necessary.
• Program Communication: Communicate changes, cancellations, and program modifications to relevant parties, including campers and their families.
• Attendance Monitoring: Take attendance and communicate with families about student whereabouts.
• Feedback and Reporting: Provide regular feedback to improve staff performance and report any issues to the Afterschool Management team.
• Data Management: Use Google Suite tools to manage data in accordance with the WonderKids Manual.

Essential Skills:

• Excellent organizational and communication skills
• Previous experience in administrative roles is a plus, with excellent computer and spreadsheet skills. Ability to manage paperwork and phone calls.
• Able to work independently and execute a vision, and able to follow instruction from the Management Team
• Strong ability to meet deadlines and predetermined arrival times
• Reliable transportation
• Ability to manage the multifaceted high energy environment and able to work under pressure
• A desire to work with elementary age students, previous experience with kids is a plus
• Attention to detail

Estimated Hours Per Week: 

Summer enrichment:  up to 40 hours per week for 8 weeks

Job Requirements:

Employees working with children will comply with Orleans Southwest Supervisory Union background checks, complete the mandatory WonderKids training, and must sign a contract that describes job requirements. Employees must comply with Rural Arts Collaborative policies.

Must be able to:

• Lift program totes up to 30 lbs
• Must be able to perform extensive standing and walking for 3 hours at a time
• Carry heavier loads up to 30 lbs longer distances (from a classroom or storage area to a car in the parking lot or out to the athletic fields)
• Must be able to set up pop up tents, folding tables, and move folding chairs and other outdoor classroom equipment
• Must be able to bend, stoop, and reach materials
• Must be able to play with children outdoors, hike, and remain physically active for 3 hours at a time in all weather conditions
   

Estimated Hours Per Week: 

Summer enrichment: up to 40 hours per week, based on a five day week
 

Note that if the program is closed for any reason, e.g.  weather or other related incident, then those hours may not be made up.

Job Requirements:

Employees working with children will comply with Orleans Southwest Supervisory Union background checks, complete the mandatory WonderKids training, and must sign a contract that describes job requirements. Employees must comply with Rural Arts Collaborative policies.